Terms for justrunning.com

We are GSi Events Ltd. We develop, own and operate the JR portal and related services at JR that refer or link to these terms (collectively, the "Services"). “justrunning” is a trading name of GSi Events Ltd, and hereafter, the terms “justrunning” “we” “us” and “our” refer to GSi Events Ltd.

These terms constitute a legally binding agreement made between you, the JR Affiliate, whether personally or on behalf of an entity ("you"), and GSi Events Ltd, concerning your access to, and use of the Services as a JR Affiliate. 

You agree that by accessing the Services, you have read, understood, and agreed to be bound by all of these Legal Terms. If you do not agree with all of these Legal Terms, then you are expressly prohibited from using the Services and you must discontinue use immediately.

We will provide you with prior notice of any scheduled changes to the Services you are using. The modified Legal Terms will become effective upon posting or notifying you. By continuing to use the Services after the effective date of any changes, you agree to be bound by the modified terms.

We recommend that you print a copy of these Terms for your records.

1. JR reserves the exclusive and absolute right to grant JR Affiliate status at its sole discretion.
2. To attain and maintain the designation of a JR Affiliate, an applicant must secure an approved application, and subsequently maintain an active JR account with a positive credit balance.
3. Any organisation, upon achieving JR Affiliate status, shall be deemed an Affiliate of all events listed on the JR portal. Upon the introduction of any new event(s) to the JR portal, all Affiliates shall receive prior notification before such event(s) become live.
4. A JR account is strictly non-transferable to any other organisation.

1. A JR credit is a unit created by us, and used exclusively on JR for the purpose of securing event entries and associated products and services. JR credits have no direct monetary value, are expressly non-refundable, possess no expiration date, and are valid for utilisation in any event across any given year.
2. Invoices issued for JR credits shall be settled in full within a strict period of thirty (30) calendar days from the date of issue. Non-compliance with this payment timeframe will result in the forfeiture of any bonus credits that may have been included with the original purchase.
3. In the event of an unpaid credit invoice, JR further reserves the right to withdraw event entries that have been purchased after the date of issue on the unpaid credit invoice. 
4. For initial purchases of JR credits via invoice, said credits shall only become available for use upon the successful receipt and clearance of payment.
5. Subsequent credit purchases, following an initial purchase and timely payment within the agreed 30-day term, shall result in the immediate crediting of the JR credit account balance.
6. No sums remitted shall be deemed as paid until such time as the underlying funds have fully cleared and been received by JR.
7. Should a JR Affiliate maintain an overdue invoice on their account, JR reserves the right to prevent any further credit purchases and/or event entries until such time as the overdue invoice is paid in full. 
8. JR reserves the right to increase the JR credit cost per entry for each race on an annual basis.
9. JR credits may only be acquired in quantities explicitly stipulated on the JR portal. JR retains the right to modify these quantities at any time.
10. In the event an Event is cancelled in its entirety by the organiser (excluding delays or rescheduling), JR credits allocated by the JR Affiliate for said Event shall be refunded in full.

1. JR shall levy a monthly account management fee of 1 (one) JR credit from the JR Affiliate's balance on the first day of each calendar month. For new JR Affiliates, this management fee shall be deducted on the first day of the subsequent month following account activation.
2. JR reserves the right to modify both the amount and the frequency of collection of the account management fee.
3. JR shall provide all JR Affiliates with a minimum of 3 months written notice of any alterations to the account management fee.

1. The primary purpose of the JR portal is to manage entries for 'MyRunning' events listed on the portal.
2. MyRunning events are owned and operated by GSi Events Ltd and are listed on the MyRunning portal, accessible at myrunning.uk.
3. An Affiliate may, at their sole discretion, elect to offer entries into any of the MyRunning events. Upon the creation of a new JR account, all MyRunning events shall be configured as 'Active', thereby actively offering entries. This status is subject to modification on an event-by-event basis within the Affiliate's JR portal at any time.
4. Should an Affiliate maintain an 'Active' status for any event, the following conditions shall apply:
   • The Affiliate will be presented as a valid charity entry option within the MyRunning portal.
   • The Affiliate will be presented as a valid charity entry option on the associated event brand website.
   • The JustGiving Page Creation Service will be set to ON as the default, and will remain on unless manually de-activated by the Affiliate.
5. Conversely, if an Affiliate does not maintain an 'Active' status for any event, the following conditions shall apply:
   • The Affiliate will not be presented as a charity entry option within the MyRunning portal.
   • The Affiliate will not be presented as a charity entry option on the associated event brand website.
6. The Affiliate bears full responsibility for establishing the accurate and appropriate ActiveInactive status for each event within their JR portal.
7. Hereinafter, the following abbreviations shall denote the entry types available to Affiliates on JR:
   • CPA - Charity Place Application
   • DCE - Direct Charity Entry
   • DE - Direct Entry
   • ICE - Instant Charity Entry
8. Upon receipt of a CPA within an Affiliate's JR account, the Affiliate shall have a period of fourteen (14) days to either accept or decline the application. The Affiliate retains sole discretion to approve or decline all applications received within JR.
   
9. Should a CPA remain unaddressed following the expiration of the fourteen (14) day period, the application shall be automatically approved, and the corresponding credits deducted from the Affiliate's JR credit balance.
10. When a DCE or DE is sent from JR, the associated credit cost for the sent entry shall be deducted from the Affiliate's credit balance at the time of send. In the event that the DCE remains un-actioned by the recipient, a full credit refund shall be processed to the Affiliate's account.
    
11. The sending of a DCE or DE and the subsequent deduction of the associated credit cost do not constitute an Approved entry into the relevant event. When a DCE is sent, the entry status is 'Pending', and the entry is not considered Approved until the recipient of the DCE takes positive action to complete the entry within their MyRunning account.
    
12. Instant Charity Entries are automatically available across all MyRunning events to Affiliates who are actively using either the ‘Registration Fee Collection Service’ or the ‘JustGiving Page Creation Service’.
    
13. Instant Charity Entries do not require direct action by the Affiliate. Upon the completion of an Instant Charity Entry, including all mandatory components within MyRunning, the entry shall be assigned an 'Approved' status, without requiring any action from the Affiliate.
    
14. Only event entries designated with an 'Approved' status constitute confirmed entries into any given event. Entries with any other status, including but not limited to "Awaiting Completion" and "Awaiting Charity Approval", do not constitute an approved entry.
    
15. All Approved entrants linked to an Affiliate shall be displayed within the Affiliate's JR portal. The approved entries listed in the Affiliate's JR portal are the sole-approved entries into any given event. The JR portal operates in real-time and serves as the primary, accurate source of information regarding the status of any event entry.
    
16. Any approved entry purchased by the Affiliate using JR credits may be withdrawn by the Affiliate at their sole discretion, provided such withdrawal occurs within the agreed time parameters prior to the event taking place. Upon withdrawal of an entry, the entrant shall be notified via email that their approved entry status has been updated to 'Withdrawn'. If a credit refund is due to the Affiliate at the time of withdrawal, the credits shall be automatically refunded to the account.
    
17. All approved entries subsequently withdrawn by the Affiliate shall be subject to a 10% charge of the original credit cost. Consequently, all refunds shall be processed at 90% of the original credit value.
    
18. Approved charity entries within JR are allocated to a single named individual and are strictly non-transferable under any circumstances.
19. Direct Entries shall be allocated exclusively to the individual, named participant to whom they are sent. Under no circumstances shall an Affiliate utilise Direct Entries to offer or facilitate event entries to any third-party organisation. Each Direct Entry is strictly non-transferable and must be utilised solely by the individual recipient. This prohibition includes, but is not limited to, the transfer of Direct Entries to a Third-Party Tour Operator for the independent sale or distribution of such places.

1. If a JR Affiliate is accepting charity entries for an event on JR, the default position is that the JustGiving Page Creation Service is Active.
2. The JustGiving Page Creation Service shall remain Active until such a time as the Affiliate manually deactivates the service from within the portal. It is the Affiliate’s explicit and ongoing responsibility to manage and maintain the activation status of this service for all relevant events directly within their JR account.
3. Any JustGiving page created through this service shall be exclusively created for the Affiliate utilising the unique JustGiving ID associated with that organisation’s JR account. Holding a JustGiving ID is a mandatory requirement for using the JustGiving Page Creation Service.
4. Usage of the JustGiving Page Creation Service has a direct impact on the process of entry Approval within the JR portal. If the service is Active for any given event, the requirement to either ‘Accept’ or ‘Decline’ an entry within the JR console is not applicable. The Affiliate accepts that the applicant will have their entry automatically Approved at the point of entry completion within MyRunning.
5. For each new JustGiving page created using the JustGiving Page Creation Service, a non-refundable credit deduction of 1 credit shall be applied. The credit deduction will be clearly presented in all transactions within the credit audit log in JR.
6. Upon the successful creation of a new JustGiving page using the JustGiving Page Creation Service, the credit deduction for said creation is explicitly non-refundable.

1. The Registration Fee collected using this service constitutes a direct payment from the Event Entrant to the Affiliate. GSi Events acts solely as a payment collection agent for the Affiliate in respect of the Registration Fee, and under no circumstances shall GSi Events be considered a beneficiary of the Registration Fee.
2. For the avoidance of doubt, the Registration Fee collected using the service is not an entry fee. The intended usage of the service is for the collection of Registration Fees to cover administration and support costs associated with the charity entry. If using the service, you are not collecting an entry fee. 
3. Usage of the Registration Fee Payment Collection Service has a direct impact on the process of entry Approval. If the service is in use for any given event, the requirement to either ‘Accept’ or ‘Decline’ an entry within the JR console is not applicable, and The applicant will have their entry automatically approved at the point of entry Approval within MyRunning. 
4. The utilisation of the Registration Fee payment collection service shall incur a mandatory and non-refundable JR credit deduction for each individual entry where the service is activated and successfully used to process a Registration Fee. These JR credits shall be automatically and immediately deducted from the Affiliate's JR account.The credit deduction applicable will be clearly presented at the point of activation and in subsequent transactions within the credit audit log. 
5. Registration Fee payments shall be collected by GSi Events from the Event Entrant at the precise point of entry within the MyRunning portal.
6. All Registration Fee payments by the Event Entrant must be processed and completed solely from within the MyRunning portal, adhering to its established payment procedures.
7. The Registration Fee collected by GSi Events from the Event Entrant within the MyRunning portal shall be denominated in Great British Pounds (GBP) (£).
8. The precise value of the Registration Fee to be collected from the Event Entrant by GSi Events shall be determined and irrevocably set by each Affiliate within their respective JR account, subject to any maximum or minimum limits imposed by JR.
9. The Affiliate assumes full and sole responsibility for determining the accurate and appropriate value of each Registration Fee payment required for each event.
10. Each individual Registration Fee successfully collected by GSi Events shall be subject to a banking deduction equivalent to three and a half percent (3.5%) of the total gross Registration Fee value. GSi Events reserves the right to increase this banking deduction at any point. If the banking deduction is set to increase, a minimum of 3 months notice will be provided.
11. The banking service deduction shall be applied to each individual Registration Fee payment collection and shall be automatically deducted by GSi Events prior to any reconciliation or remittance of funds to the Affiliate.
12. All net Registration Fee payments (i.e., gross Registration Fees minus the banking service deduction) successfully collected by GSi Events shall be remitted to the Affiliate on the 15th day of each calendar month, or the next business day if the 15th falls on a weekend or public holiday.
13. A cumulative total representing all net Registration Fee payments collected during the preceding period shall be transferred to the Affiliate via a single BACS payment.
14. All BACS transfers shall be processed exclusively using the bank details accurately provided and maintained by the Affiliate within their designated JR account.
15. The Affiliate assumes full responsibility for ensuring that the bank details provided and maintained within their JR account are perpetually accurate, correct, and appropriate for the timely and successful receipt of all remitted Registration Fee totals. GSi Events shall not be liable for any delays or losses arising from inaccurate or outdated bank details provided by the Affiliate.
16. The Affiliate expressly acknowledges and assumes full and exclusive responsibility for all Value Added Tax (VAT) liabilities and obligations associated with the Registration Fee income received from GSi Events. The Affiliate shall be solely responsible for all VAT declarations, payments, and compliance with applicable tax laws.
17. GSi Events will provide the Affiliate with a VAT invoice for the cumulative total of all banking deductions applied within each remittance period. This VAT invoice will be viewable and downloadable to the Affiliate within their JR account.
18. Following successful payment of the Registration Fee by the Event Entrant, the Affiliate shall have the functionality to initiate a refund of the Registration Fee for the respective Event Entrant, exclusively via the designated JR portal.
19. If a valid refund request is duly submitted by the Affiliate, a full refund of the Registration Fee (excluding any non-refundable credit deductions) shall be processed directly to the Event Entrant.
20. Notwithstanding any refund of the Registration Fee payment issued to an Event Entrant, the specific credit deduction of JR credits, levied for the initial and successful use of the Registration Fee payment collection service, shall remain non-refundable to the Affiliate.
21. The Affiliate retains the exclusive right and sole discretion to activate or deactivate the Registration Fee payment collection service for each individual event associated with their account. It shall be the Affiliate's sole responsibility to effectively manage and monitor the activation status of this service for all their events, ensuring compliance with their operational requirements and any associated financial obligations.

1. A staff member from the JR partner must attend a mandatory induction session within 30 days of account activation. Failure to comply with the following terms within 30 days of account activation may result in restrictions, suspension, or removal from the JR platform at JR’s discretion.
2. If the JR partner cancels or misses the scheduled session, access to the platform will be restricted until a future session is booked and attended.
3. If the rescheduled session is booked beyond the 30-day window, and a staff member from the JR partner fails to attend, the account will be permanently deleted, and the partner must reapply for a new account if they wish to return to the platform.
4. For partners who have purchased credits: If a staff member from the JR partner misses or fails to attend more than three booked support sessions, their credit balance and account activity will be frozen until they successfully attend a support session.
5. For partners who have purchased credits: If the support session is not attended within the 90-day window of activation, their account will be permanently deleted. Any remaining credits at the time of closure are non-refundable and runners acquired through credits will be removed from any events.
6. The JR partner must promote JR events using the provided marketing materials to attract fundraisers and engage supporters. If the JR partner does not actively promote the events as agreed, JR reserves the right to freeze or suspend account activity until the agreed promotional terms are met.
7. The JR partner must purchase credits within 30 days of account activation. If the JR partner does not meet this requirement, the 50 complimentary credits provided will be removed.
8. If the JR partner uses the 50 complimentary credits to acquire a runner but does not purchase additional credits within 30 days of account activation, JR reserves the right to freeze, suspend, or delete the partner from the platform.The runner acquired through the complimentary credits will be removed from the event.
9. If any of the agreed-upon terms are not met within the times allocated, JR reserves the right to temporarily restrict access to the platform until compliance requirements are fulfilled.

1. JR reserves the right to terminate the account of any JR Affiliate found to be in non-compliance with the stipulated terms and conditions governing Affiliate status.
2. JR reserves the right to close the account of an Affiliate at any time if there is a negative credit balance on the account. 
3. JR reserves the right to close the account of an Affiliate at any time if the Affiliate does anything which in the reasonable opinion of JR brings or is likely to bring JR, or the reputation of JR into disrepute or is contrary to JR’s activities or objects.
4. A JR Affiliate can close the account and terminate Affiliate status at any point using the contact form within their JR account. Provided there are no outstanding invoices and no 'Active' entrants, the account will be closed following a due diligence check. Any remaining credits at the time of closure are non-refundable and shall become null and void.

By becoming an Affiliate of GSi Events and using the JR platforms (the “Platforms”), you acknowledge that we may use artificial intelligence (“AI”) tools and automated systems to support the operation, administration, and improvement of our services, including customer support, analytics, and platform functionality.

GSi Events is committed to protecting the confidentiality and security of all Affiliate and Charity data. Any data processed through AI-supported systems is handled in accordance with applicable data protection laws, including the UK GDPR.

We do not use Affiliate or Charity data to train external AI models. Where AI tools are used, data is: processed only for specific operational purposes; anonymised or minimised where appropriate; andhandled within secure systems with appropriate access controls.

We ensure that any data processed via AI tools is not retained, reused, or disclosed beyond its intended purpose.

By affiliating with GSi Events and using the Platforms, you agree to the use of AI-assisted systems in a controlled, secure, and privacy-conscious manner.

By accepting the terms and conditions herein listed, as a JR Affiliate, you hereby affirm and agree that:

1. You have thoroughly read and comprehended the JR Affiliate terms and conditions.
2. You consent to the utilisation of your information in strict accordance with our privacy policy.
3. You agree to be legally bound by these terms and conditions.